Administrative Assistant & Volunteer Coordinator

The Salvation Army Mission Statement: The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of Christ. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.
Job Summary:As the Administrative Assistant, the individual in this position is often the first point of contact for consumers of services and the community in general. As such, the Administrative Assistant role is responsible for answering the telephone and providing assistance to people in a warm and professional manner, and perform clerical duties for the Corps Officers. This position functions in accord with The Salvation Army Social Services Codes & Ethics. The Volunteer portion of this job is to record all volunteer information, be sure everyone has passed a background check & completed SFH training if needed. This person will direct volunteers to their work area and give detailed instructions for the completed of their work and make sure they have everything they need for a good experience.
Administrative Assistant:? Provide clerical support to the Corps Officer/s.? Assist with receiving visitors.? Answer the telephone as needed and direct calls to appropriate staff/departments or take messages? Check the voicemail, distributing messages or returning calls as needed. ? Oversee & maintain all office equipment and ensure proper maintenance schedules are followed (i.e., fax machine, copier, postage machine, etc.)? Post on Facebook & keep up with Facebook Messages? Create fliers for events? Collect and Maintain payroll information onsite.? Report payroll to Divisional Headquarters (DHQ). ? Submit invoices and deposit receipts weekly? Monthly assist in submitting STATS? Monthly assist in submitting Mileage? Sign-off on court appointed, TANF and Experience Works volunteer reporting documents. ? Work with Social Ministries director to provide orientation for all Court appointed, TANF, and Experience
Works volunteers? Be sure all volunteers are comfortable and have everything they need? Set up SFH training for volunteers who need it? Maintain all SFH training records? Be sure all volunteers pass a background check before beginning their work? Be the point person for instruction and direction of volunteers? Perform all other duties as assigned by Corps Officers.? Report statistics as directed by Corps Officers ? All other duties as assigned by corps officer
Education: Individuals filling this position must meet the minimum requirement of an Associates Degree Experience: Individual must be able to manage the varied demands of working with vulnerable, high-risk individuals and families. Having a solid understanding of human nature and the dynamics of families is essential. Individuals must be flexible in order to handle unexpected crises with calmness and good judgment; must have a working knowledge of community resources, good communication and organizational skills, effective problem solving skills and are able to relate well to adults in a patient, courteous and respectful manner. Must have knowledge of the computer particularly Microsoft products and Facebook. Those serving in a lead position must also be able to field questions related to program policies and procedures, provide credible direction and guidance to the Corps Officers and volunteers to ensure the timely reporting and documenting of program activities. Finally, individuals must demonstrate honesty and be able to think independently; treat consumer information in a confidential manner and must be willing to become familiar with and communicate The Salvation Army mission and purpose of operation when working with clients or addressing the public on behalf of The Salvation Army. Finally, all employees must be able to pass a background check and MVR for driving TSA Vehicles.
Physical Demands/ Work Environment: This position is required to do light to moderate physical work for the Administrative Assistant role. In order to successfully perform the essential functions of this position, the individual is regularly required to remain stationary for some periods of time, use hands and fingers, communicate, move, occasionally required to position self to stoop, kneel or crouch, frequently required to reach with and use arms and hands as required in using standard office equipment and a PC. Moderate to heavy physical work is necessary for the Social Service and Volunteer Assistant role. Boxes will need moved, meals made, supplies carried at various times. Specific vision abilities by this job include close vision, distance vision and ability to focus. The work environment for this position includes a wide range of environment, noise levels, and activity.

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